Statutes of The European Association of Work and Organizational Psychology
SECTION 1 - INTERPRETATION
1. In these Statutes the following words have the meanings assigned to them, that is to say:
(i) the Association means the European Association of Work and Organizational Psychology, mentioned in Section 2, Art. 1; the Association can be designated as EAWOP;
(ii) W&O psychology means Work and Organizational Psychology;
(iii) Constituents means the constituents mentioned in Section 4;
(iv) Constituent Council means the Constituent Council mentioned in Section 8;
(v) Members means all members mentioned in Section 5;
(vi) Assembly means the general assembly mentioned in Section 6, Art. 1;
(vii) Representatives means the representatives mentioned in Section 6, Art. 2;
(viii) Rules means the rules mentioned in Section 14, Art. 2.
SECTION 2 - NAME, DOMICILE, AND LANGUAGE
1. The Association is named 'European Association of Work and Organizational Psychology’, abbreviated as EAWOP.
2. The Association has its domicile in Tilburg, The Netherlands.
3. The language used by the General Assembly, the Executive Committee, the Constituent Council, and Task Forces is English. Any European language may be used within the Association.
SECTION 3 - MISSION AND METHODS
1. The mission of the Association is to support the development and application of W&O psychology in Europe and to facilitate the cooperation between scientists and practitioners working in this field across Europe. EAWOP is a non-profit association. EAWOP does not distribute economic benefits among its members and Executive Committee members.
2. In order to realize its mission the Association
a. organizes conferences, including the European Conference of W&O psychology;
b. offers means for communication, including a Newsletter, a Web-site and an electronic Communication Network;
c. founds Task Forces;
d. supports Dedicated Networks;
e. co-ordinates activities of its Constituents and their participation through the Constituent Council;
f. supports the development and harmonization of curricula and accreditation standards for W&O psychology wherever appropriate;
g. represents the views and interests of its Members in political and administrative contexts within Europe;
h. co-operates with relevant scientific and professional bodies in and outside of psychology, at the national and international level;
i. promotes the availability to its Members of the services produced by its Constituents;
j. contributes to efforts to facilitate the mobility of W&O psychologists within Europe;
k. supports co-operative activities of its Members;
l. employs other ways of promoting the interests of W&O psychology in Europe;
m. stimulates the development and supply of continued education on issues and methods of particular European concern;
n. co-operates with publishers in order to have representative European publications on W&O Psychology;
o. offers an ordinary and an electronic Journal to its Members.
SECTION 4 - CONSTITUENTS
1. Eligible for election as a Constituent is any scientific and/or professional association, or division or section of such an association, or a similar organization, that satisfies the following criteria:
a. it has its domicile in any European country;
b. its aim is to promote W&O psychology;
c. its members hold a university degree in psychology and/or have an equivalent qualification in psychology that is recognized by the Assembly;
d. it is willing to supply certain services to EAWOP-Members;
e. it is willing to take part in the Constituent Council.
2. Constituents are elected by the Assembly according to the Procedure described in the Rules.
3. Constituency membership terminates:
a. upon written request from the Constituent;
b. upon non-payment of the subscription during two consecutive years;
c. by expulsion.
SECTION 5 - MEMBERS
The Association has the following, mutually exclusive categories of membership:
a. Full Members;
b. Associate Members;
c. Student Members;
d. Senior Members.
2. Eligible for election as a Full Member is any applicant, provided that he/she:
a. is a citizen or long term resident of any European country;
b. holds a university degree in psychology and/or an equivalent qualification in psychology that is recognized by the Assembly;
c. is professionally and/or scientifically active in the field of W&O psychology.
3. Eligible for election as an Associate Member is any individual who:
a. holds a university degree in psychology or another subject area;
b. is professionally and/or scientifically active in a field that is recognized as relevant for W&O psychology.
4. Eligible for election as a Student Member is any individual who:
a. is an undergraduate student in psychology in any European University; or
b. is a postgraduate student in psychology in any European University and is scientifically active in the field of W&O psychology;
A person can hold the Student membership for a four year period maximum. Any person that has once been an EAWOP Full Member cannot become a Student Member.
5. Eligible for election as a Senior Member is any individual who:
a. has once been elected as an EAWOP Full Member;
b. has retired from his/her job and is no longer working full time in the field;
A person can hold Senior membership for a four year period maximum.
6. Associate, Student and Senior Members have the right:
a. to obtain selected services from the Association;
b. access to the Newsletter, the Journal and selected areas of the Website.
7. Members are admitted by the Executive Committee. The admittance takes place in accordance with the procedure described in the Rules.
8. Membership terminates:
a. upon written request of the member;
b. upon the death of the member;
c. upon non-payment of the subscription;
d. by expulsion.
9. Decisions to terminate membership are taken by the Executive Committee. In the case of expulsion the Member has the right to complain about the decision to the Assembly, who makes the final decision. The procedure for the termination of membership is described in the Rules.
SECTION 6 - ASSEMBLY
1. The highest authority within the Association is held by the General Assembly. The Assembly is presided over by the President.
2. The Assembly is composed of the Full Members and the Representatives of the Constituents.
3. In the Assembly each Constituent can have only one representative entitled to vote.
4. Representatives are nominated by the constituents for a period of not more than four years in accordance with the procedure described in the Rules.
5. The Assembly:
a. decides on all issues of policy;
b. establishes the Rules;
c. changes the Statutes;
d. admits the Constituents of the Association;
e. elects the members of the Executive Committee and the President of the Association;
f. sets the rates of memberships fees and other subscriptions.
6. The Assembly convenes at a meeting, called the General Meeting, every two years. The General Meeting takes place at the European Conference, unless the Assembly decides differently. The Executive Committee, any 25 Full Members from at least 3 countries, or any 5 of the Representatives can decide to call an Extraordinary Meeting.
7. Voting in the Assembly:
a. The Assembly shall vote during the General Meeting or the Extraordinary Meeting by show of hands, unless a poll (written voting) is demanded by the President or any member or Representative, or a postal ballot is demanded by the President or any 25 Full Members, from at least 3 countries, or any 5 of the Representatives;
b. In the case of electing the President and Executive Committee members voting shall always be by poll.
8. A postal ballot can be demanded on grounds of urgency, a need for further preparation, or a limited quorum. A postal ballot shall take place within 60 days after it is decided on, or at a time set by the Assembly.
9. On a show of hands or poll every Full Member and Representative present in person or in proxy, and on a postal ballot every Full Member and Representative has one vote.
10. Decision making in the Assembly:
a. Decisions on the statutes are taken by a 2/3 majority of votes of both the Full Members and the Representatives;
b. In the case of the dismissal of the President or an individual member of the Executive Committee decisions are taken by a 2/3 majority of votes of both the Full Members and the Representatives;
c. All other decisions are taken by a simple majority of votes of both the Full Members and the Representatives.
11. The procedure of voting is described in the Rules.
SECTION 7 - EXECUTIVE COMMITTEE AND PRESIDENT
1. The Executive Committee has 7 members, including the President. The Assembly can decide that one member of the Executive Committee is a co-opt member, who is elected by the Executive Committee. The co-opt member nomination is in force for a period of two years maximum and terminates at the next General Assembly meeting. The committee shall comprise both academics and practitioners. There shall be not more than one member from a single country.
2. Eligible for election as President is any Full Member of the Association who has been nominated as a candidate by the Executive Committee, by 10 Full Members or any 3 of the Representatives.
3. Eligible for election as other member of the Executive Committee is any Full Member of the Association who has been nominated as a candidate by any single Representative or by any 5 Full Members.
4. The President is elected for a term of four years. If there is a contradiction with article 7, he will be elected for the remaining maximum term.
5. All members of The Executive Committee are elected for a term of four years. They are eligible for one consecutive term of two years.
6. In the event of the President or any other member of the Executive Committee resigning before the end of the four year term, he/she will be replaced for the remainder of the term.
7. No person can be either President and/or member of the Executive Committee for
a total period of more than six years. If there is a contradiction with article 8 a different decision could be made.
8. At every General Meeting at least two members shall retire. However, no more than four members should retire at the same time. Retirement takes place in accordance with the scheme presented by the Executive Committee and approved by the Assembly at every General Meeting.
9. The President is elected by the Assembly according to the procedure of election described in the Rules.
10. The members of the Executive Committee are elected by the Assembly according to the procedure described in the Rules.
11. The Executive Committee shall decide the offices of Secretary and Treasurer as well as any other offices.
12. The Executive Committee shall:
a. submit proposals to the Assembly, including a proposal for the budget;
b. execute the decisions taken by the Assembly;
c. conduct the general business of the Association;
d. supervise the expenditure of money in accordance with the budget of the Association;
e. inform the Assembly on the activities of Task Forces and Dedicated Networks, as well as on all other relevant issues;
f. represent the Association to public authorities, institutions and other associations, in accordance with the general policies set by the Assembly;
g. take all appropriate actions in order to achieve the objectives of the Association, in accordance with the general policies set by the Assembly;
h. manage the Journal and appoint the Editor according the procedures described in the rules.
13. The Executive Committee convenes at least two times a year, upon thirty days notice.
14. The Executive Committee votes by simple majority of votes of those present. In the event of a tie the President’s vote is decisive.
15. In the Assembly a motion can be made by any 10 Full Members or any 4 Representatives about the dismissal of the President or any individual member of the Executive Committee. The notice of the motion will be sent to the Executive Committee up to 45 days before the meeting.
SECTION 8 - CONSTITUENT COUNCIL
1. The Constituent Council is composed of the Representatives of the Constituents.
2. Each Constituent has the right to appoint a single Representative for a period of not more than four years. A Representative cannot be a member of the Executive Committee.
3. The Constituent Council shall convene at least once a year (one will take place during the bi-annual congress) for:
a. exchange of information between the Constituents;
b. mutual consultation;
c. providing advice to the Executive Committee on any matter relevant for European W&O Psychology.
4. EC may cancel the CC meeting if less than 5 constituents have agreed to participate in the meeting. The cancellation shall be announced at least 60 days before the meeting.
5. The meetings of the Constituent Council will be chaired by the president or another member of the Executive Committee.
SECTION 9 - TASK FORCES
1. In order to achieve the objectives of the Association the Assembly and the Executive Committee may delegate tasks to Task Forces.
2. Task Forces receive their task assignments for a limited time with the maximum period being 2 years.
3. Task Forces shall maintain regular contact with the Executive Committee.
SECTION 10 - DEDICATED NETWORKS
1. Dedicated Networks are autonomously operating groups of Constituents, and/or Members, created on their own initiative, that produce services for Members.
2. Dedicated Networks shall maintain regular contact with the Executive Committee
SECTION 11 - SECRETARIAT
1. The Secretariat collects, orders, maintains and distributes information that is relevant for the Association.
2. The Secretariat supports the ongoing activities of the Association.
3. The Secretariat will report on a regular basis to the Executive Committee. The Executive Committee has ultimate responsibility for the Secretariat.
SECTION 12 - FINANCE
1. The Executive Committee will propose a budget for the upcoming two years and present a financial report on the past two years at each General Meeting. The Assembly shall approve the financial report and set the budget.
2. The Constituent Council and Dedicated Networks are self-supporting: the Association carries no responsibility for their finances.
3. The financial resources of the Association will be derive from:
a. subscriptions of its members;
b. donations and legacies;
c. the publications;
d. the congresses;
g. other incomes.
4. The financial administration is carried out by a Treasurer under the responsibility of the Executive Committee.
SECTION 13 - SUBSCRIPTIONS
1. The annual rates of subscription for Constituents, Full Members and Associate Members will be established by the General Assembly.
2. Subscription rates shall be paid to the Treasurer of the Association, in accordance with the procedure described in the Rules. The General Assembly can decide on reduced subscription rates for persons and constituents from low budget countries.
SECTION 14 - OTHER PROVISIONS
1. The Statutes can be revised at any General Assembly or Extraordinary Assembly, provided that the proposals are dispatched 45 days before the meeting takes place.
2. The Assembly in General Meeting may make, vary and revoke Rules for the regulation of the business of the Association, provided that no Rule shall amend any provision of these Statutes.
The changes in statutes approved at the extraordinary assembly of 13th December 1997 will be enacted on 1st January 1998.
The Assembly makes the right to appoint Constituents as mentioned in Section 5.2 and delegates this right to the Executive Committee until the General Assembly in 1999.
Accepted by the Representative Assembly during its First Meeting in Rouen, France on 25th March 1991.
Modified by the Representative Assembly during its Second Meeting in Alicante, Spain on 15th April 1993.
Modified by the Representative Assembly during its Third Meeting in Györ, Hungary on 21st April 1995.
Modified by the Representative Assembly during its Fourth Meeting in Verona, Italy on 3rd April 1997.
Modified by the Extraordinary Representative Assembly during its Fifth meeting in Windsor, London, United Kingdom on 13th December 1997.
Modified by the General Assembly during its Meeting in Istanbul, Turkey on 13th May 2005. The changes were in force immediately.
Modified by the General Assembly during its Meeting in Stockholm, Sweden on 10th May 2007. The changes were in force immediately.
Modified by the General Assembly during its Meeting in Maastricht, the Netherlands on 26th May 2011. The changes were in force immediately.