Small Group Meetings 2017

Second / New Call for Proposals

EAWOP’s mission is to promote and support the development of Work and Organizational Psychology (WOP) in Europe. One obvious way to do this is to get WOPs from across Europe together to explore mutual interest, and build collaborative networks. In addition to its successful biennial congress, EAWOP therefore stimulates, through start-up funding, Small Group Meetings (SGM)– small-scale research or practice-oriented conferences (for 20-25 participants) with an international group of delegates, and with the explicit aim to stimulate contact between EAWOP members and the development of cross-national collaborative networks within Europe. EAWOP members interested in organizing such a meeting are invited to submit a proposal for such a SGM to the EAWOP Executive Committee (EC) before February 13, 2017.

The EC is seeking proposals for intensive, multiple-day conferences with an international range of delegates in which members of EAWOP play an active part. Consistent with the aim of the meeting, funding is contingent on meeting the following conditions:

• Multiple day meeting focused on a specific and important theme in WOP;
• Maximum of 20-25 participants, so that all participants can actively participate and present;
• At least 50% of the participants are EAWOP members;
• Participants are from at least four different European countries; Participation of other countries outside Europe is welcomed.
• Lowest possible costs to EAWOP members;
• Proposals for Small Group Meetings can be submitted by EAWOP members or EAWOP Constituents;
• The responsibility for the organization lies with the local organizers, not with EAWOP;
• Participation in the meeting is in principle open to all EAWOP members (with the restriction of the maximum number of participants being 25): there is an open call for papers that is announced internationally (e.g., via the EAWOP website, the Alliance of Organizational Psychology, and other sources); and the meeting will be announced as “EAWOP Small Group Meeting on …”;
• Even though the actual participation in the small group meeting is restricted to 20-25 people, the meeting should yield a product available free of charge to the EAWOP members. To this end, the European Journal of Work and Organizational Psychology invites organisers to submit a position paper for publication in EJWOP. Note that publication is not guaranteed however, EJWOP’s editor makes the decision about needed revision and ultimate publication. In addition to the position paper, EAWOP encourages organisers to discuss the possibility of publishing an EJWOP special issue based on the SGM’s theme with EJWOP’s editorial team.

EAWOP offers a start-up budget up to 3,500 euro per meeting. This budget is intended for organisational costs. It is not meant to cover all costs – organisers are expected to actively seek additional funding. Moreover, it is explicitly meant for not-for-profit meetings only – funding is meant to keep costs to participating EAWOP members at a minimum (participation fees are always subject to EAWOP EC approval and in any situation cannot exceed the maximum of 100€ regular fee/50€ student fee). Please note that the SGM organisers will receive up to 1,500 Euros before the SGM and the remainder after the meeting (on the presentation of original invoices) following the requirements presented below.

EAWOP funding is contingent on: (a) submission of a 3-4 page Executive Summary for publication on the EAWOP website; (b) submission of a short report about the event and the final account that should be delivered shortly after the event, in the maximum period of 6 months. The documents template will be given at the time of the SGM acceptance but are also available on the EAWOP Website.  The submission of a position paper or a special issue to EJWOP within six months to one year after the meeting is strongly recommended. Moreover, in order to receive funding original invoices are required corresponding to the amount financed by EAWOP. These invoices should have EAWOP in the entity name. Additionally, for requesting the advance of the funding it is required the final program, list of participants and expenses short description/justification.

EAWOP members or Constituents interested in organising a SGM in the second semester of 2017 are invited to submit a proposal to the EAWOP EC by emailing a proposal to Sílvia Silva, silvia.silva@iscte.pt. The deadline for submissions is February 13, 2017. The proposal should follow the proposal template available on the EAWOP website, it is mandatory to contain the following:

• Title and description of the SGM, including a rationale for its importance in European WOP;
• Dates and place of the meeting (NB: please note that the distribution of the open call for papers requires substantial lead-time for interested parties to respond well in time for the meeting);
• Organizing committee and contact person;
• Budget, including plans to secure additional funding;
• Plan for the distribution of the call for papers, as well as the proposed wording of the call for papers announcement;
• Names of 10 EAWOP members from at least four different countries committed to participating in the meeting (NB: this is to assess the viability of the meeting; with the remainder of participant places being open to competition).

The following criteria will be used for selecting the successful SGM proposals: a) theme relevance and novelty, b) themes that are timely and interesting, that have not yet been covered in previous SGMs; c) proposals that cover a wide scope of interest bearing in mind the diversity of EAWOP members  (countries/academic and practitioner topics). Information about the previous SGM themes is available on the Website (http://www.eawop.org/reports). Priority for acceptance will be given to themes and topics which have not been supported recently in the SGM programme.

It is previewed to support up to five Small Group Meetings and proposals covering Cross-Cultural Research/Topics, practitioner-oriented research, refugee crisis research, are especially welcome.

For what concerns the date of the proposed SGM, applicants should also mention if they have some date flexibility or not. The EC might ask some proponent the possibility to organise the SGM at a later time in order to avoid that two potential SGMs are held in the same period.

For further information, please contact Sílvia Silva, silvia.silva@iscte.pt

On behalf of EAWOP EC,
Sílvia Silva